By-laws of the Normal Heights Community Association

Revised May, 2015

Article I: Name and Area

Section 1

The name of the Association shall be the Normal Heights Community Association (hereinafter NHCA). NHCA operates as an unincorporated association

Section 2

Notwithstanding any contrary designations on title records or plat maps, for purposes of the Normal Heights Community Association, the boundaries of Normal Heights are as follows: Interstate 805 to the West, Interstate 15 to the east, the South rim of Mission Valley to the north, and El Cajon Blvd. to the South). This boundary description serves several purposes: the service area regarding the newsletter distribution, resource allocation, and eligibility for membership in NHCA.

Section 3

The area addressed by NHCA, as defined in Article 1 section 2, is covered by the Normal Heights Planning Group.


Article II: Objective

 

Section 1

Our purpose is to foster the belief that our values, diversity, and community ties are our strengths. To promote a community where neighbors help neighbors and foster an environment that promotes community involvement for the betterment of all those who live, work, learn, and play here. NHCA will be an advocate for our residents, a partner with local businesses, and a liaison to our city’s various departments. NHCA aim is to unite our members and focus their collective energy on projects and events that improve the education, safety, health, and welfare of our neighbors and make Normal Heights a better place to live.

 

To this end NHCA shall:

  1. Provide an open forum for discussion about the quality of life in Normal Heights;
  2. Provide a medium for citizen contact with government;
  3. Organize and implement special community events;
  4. Gather and disseminate information to members of the community, including but not limited to publishing a monthly on-line newsletter and maintaining an association website; and
  5. Undertake other activities that NHCA deems will maintain and improve the quality of life in Normal Heights.

 

 

Article III: Membership

 

 

Section 1

Membership shall be open to any adult as either a voting member or an associate member. A person shall become a member of NHCA upon payment of the annual dues.

 

Section 2

A voting member is any adult resident, business owner or property owner, within the boundaries of Normal Heights, as defined in Article I, Section 2 (or within one mile of those boundaries) and having paid their annual dues. If necessary, voting privileges can be verified by reference to a current membership roster. The Executive Board reserves the right to verify voting membership eligibility.

 

Section 3

Associate members are those who have paid dues but do not qualify as voting members under Article III section 2.

 

Section 4

The Executive Board of NHCA shall determine annual dues. Annual dues are payable on or before January 31 of each year. Members in arrears shall be dropped from membership in NHCA at the discretion of the Executive Board.

 

Section 5

The NHCA membership list is an NHCA asset. Without express written consent of the Executive Board, the membership list or any part thereof shall not be used by any person for any purpose not reasonably related to the objectives of NHCA.

 

Article IV: Executive Board

 

 

Section 1

The NHCA Executive Board shall consist of the following: the current officers of NHCA (President, Vice-President, Secretary and Treasurer); the immediate past officers of NHCA; and the current NHCA committee chairs, as designated by the Board. Committee chairs shall include, but are not limited to, the following positions; Membership & Social Activities; Social Media & Communications; Movies; Special Projects; Clean Up & Safety.

 

Section 2

An Executive Board member in good standing shall be defined as one who is a current dues paying member and has attended at least two of the previous four Executive Board meetings. Executive Board members are also encouraged to attend as many monthly NHCA meetings as possible to stay in touch with the community.

 

Section 3

The Executive Board shall supervise the affairs of NHCA between its general meetings, fix the hour and place of meetings, make recommendations to NHCA, and perform such other duties as specified by these bylaws.

 

Section 4

Meetings of the Executive Board shall be held monthly. Special meetings of the Executive Board may be called by the president and/or upon the request of two members of the Executive Board.

 

Section 5

A minimum of four Executive Board members in good standing, as defined in Article IV section 2, shall constitute a quorum for the transaction of business. Only members in good standing shall be eligible to make a motion, second a motion or vote on a motion at an Executive Board meeting. Executive Board members may vote by proxy and shall have the same effect as if they had been present for the purposes of having a quorum.

 

Section 6

Non-budgeted, expenditures over an amount to be determined by the Executive Board shall require a majority vote of the Executive Board at a regularly scheduled Executive Board meeting; or in the event of time constraints, by a majority of the Executive Board via alternative modes of communication (e.g. e-mail).

 

Section 7

Any NHCA Executive Board member may be removed from the Executive Board upon the vote of two-thirds of the voting members present at a monthly NHCA community meeting. A notice of such a vote must be posted to the association website at least 30 days prior to a vote.

 

 

Article V: Officers

 

Section 1

The officers of NHCA shall consist of the following: President, Vice-President, Secretary, and Treasurer.

 

Section 2

The President shall be the principal officer. Duties will include but are not be limited to:

* Preside over all meetings of NHCA unless unable to do so.

* Send thank you notes to all speakers and guests of NHCA as appropriate

* Undertake any other duties agreed upon by NHCA and the Executive Board

 

The Vice President’s duties will include but are not limited to:

* In the absence of the President, carry out all of the duties and responsibilities of the President

* The Vice President will also oversee membership outreach as needed, at the direction of the board. (email reminders to political reps and NHCA email list)

* Undertake any other duties agreed upon by NHCA and the Executive Board

 

The Secretary’s duties will include but are not limited to:

* Record and maintain minutes of the monthly meetings of NHCA

* Record, maintain and distribute to the Executive Board, minutes of the meetings of the Executive          Board

* Maintain an archive of monthly financial reports as prepared by the Treasurer

* Summarize for the newsletter the minutes of the monthly meetings of NHCA

* Other duties as determined

* Undertake any other duties agreed upon by NHCA and the Executive Board

 

The Treasurer’s duties will include but are not limited to:

* Receiving all monies to be deposited into a bank in the name of NHCA

* Disburse all funds approved by the Executive Board

* Keep an accurate record of all receipts and disbursements

* Make available a financial report at each regular Executive Board meeting

* Assist in the maintenance of the general membership files of NHCA

* Pick up and distributing mail from the NHCA Post Office box

* Undertake any other duties agreed upon by NHCA and the Executive Board

 

Section 3

All officers of NHCA shall be elected by ballot or by acclamation to serve for two-year terms.

 

Section 4

The terms of all elected officers shall begin at the close of the annual meeting at which they are elected. The annual meeting is defined in Article VI Section 2. No member shall hold more than one office at a time.

 

Section 5

Any NHCA officer may be removed from office upon the vote of two-thirds of the voting membership present at a regular NHCA meeting. A notice of such a vote must be posted to the association website at least 30 days prior to a vote. In the event of a vacancy because of an officer resigning or leaving office before the end of the term for which the officer was elected, the Executive Board may appoint a temporary officer to hold the position and perform the functions of the office for the remainder of that officer’s term.

 

 

 

 

 

 

 

 

Article VI: Meetings

 

 

Section 1

The regular meetings of NHCA shall be held on the second Tuesday of each month, unless otherwise ordered by the Executive Board. The regular meetings shall be for the purpose of receiving reports of representatives of elected officials, officers and committees, any business that may arise and can include a presentation by a featured speaker.

 

Section 2

The regular NHCA meeting on the second Tuesday in May shall be known as the annual meeting. The annual meeting shall be for the purpose of electing officers, in addition to the usual business defined in Article VI, section 1. At the regular NHCA meeting on the second Tuesday in April, in an election year, any voting member of NHCA may nominate a candidate for the offices to be filled at the annual meeting in May.

 

Section 3

All regular NHCA meetings shall be open to the public.

 

Section 4

Any voting member of NHCA as defined in Article III, section 2, shall be eligible to make a motion, second a motion, or vote on a motion at any regular NHCA meeting at which that member is present. A vote can take place at any regular NHCA meeting. At the discretion of the presiding officer, any vote may be postponed until the next regular NHCA meeting. There are no minimum number of members who must be present for the valid transaction of business.

 

 

Article VII: Committees

 

Section 1

All standing or ad hoc committees and their chairs, shall be appointed by the Executive Board, as may be deemed necessary to achieve the objectives of NHCA, as defined in Article II. Committee chairs must be voting members of NHCA. Committee members may be voting members or associate members of NHCA as defined in Article III.

 

Section 2.

The Executive Board shall have the right to review and approve all committee members.

 

 

 

Article VIII: Communications

 

 

Section 1

This section represents a temporary policy to be in place until the editorial guidelines described in Article VIII, section 2 can be drafted. NHCA is a non-partisan organization and does not advocate for any particular political position or candidate. The monthly

newsletter and the community website are functions of NHCA and subject to the sole

control of NHCA, in regard to financial, editorial, and advertising policies. All communications appearing on behalf of NHCA, whether in the newsletter, on the website, or elsewhere, shall include a byline indicating the author of the communication.

 

 

No open letter to the community, the city, or city officials may appear except after approval of the Executive Board. The Executive Board must be notified in advance about any proposed communication of a sensitive or controversial nature.

 

 

Section 2

The Executive Board will draft editorial guidelines, standards and practices for all communications made on behalf of NHCA.

 

 

 

Article IX: General Provisions

 

Section 1

All NHCA activities shall be nonpartisan and nonsectarian and shall not discriminate against any person or persons by reason of age, race, color, sex, creed, national origin or sexual orientation.

 

Section 2

NHCA shall not take part, officially or unofficially, in the election or promotion of any candidate for public office. This section shall not restrict NHCA from sponsoring a candidates forum.

 

Section 3

A copy of the current NHCA bylaws may be requested at any regular NHCA meeting. A copy of the bylaws shall be provided at cost to any NHCA member or appropriate organization as determined by the Executive Board.

 

 

 

Article X: Parliamentary Authority

 

Section 1

The rules contained in the current edition of Robert’s Rules of Order Newly Revised shall govern NHCA in all cases to which they apply and in which they are not inconsistent with these bylaws and any special rules of order NHCA may adopt.

 

 

 

Article XI: Amendment of Bylaws

 

Section 1

These bylaws may be amended at any regular NHCA meeting by a two-thirds vote of the voting members present, provided that the proposed amendment has been submitted in writing at the previous regular meeting and posted to the association web site within 3 days of their submission. There are no minimum number of members who must be present for the valid transaction of business.

 

 

 

 

Article XII: Dissolution of NHCA

 

 

Section 1

The dissolution of NHCA shall be decided by a majority vote of the outgoing NHCA voting membership present at a specially called meeting, notice of which shall be made to the public at least 30 days prior to such meeting. There are no minimum number of members who must be present for the valid transaction of business. In the event of dissolution of NHCA, any money remaining in NHCA’s accounts shall, after the payment of all outstanding debts of NHCA, be donated to the City of San Diego, for purposes to benefit the community within the Normal Heights boundaries as defined in Article I Section II, as designated by a majority vote of the outgoing NHCA voting membership.